Do not book your wedding hall before you’ve gone through every necessary detail! Read below to know about things you should keep in mind while booking the hall.
Though decor is an important aspect of finalising and booking a wedding hall, there are other aspects to it that you should consider before coming to a decision. Ranging from availability, to capacity, to cost and payment, the Wedding Affair has covered everything that you should check up on, before you sign a deal with the wedding hall or banquet.
Question 1: Is the wedding hall available on my preferred date, and how many hours are included in the rental?
Since wedding halls are usually booked out months in advance, especially during peak wedding season, you must check the dates with the wedding halls thoroughly. Also, since some venues limit the time you’re allowed to stay, asking these details can help you clarify the specifics on their availability and will allow you to plan your ceremonies at the choice of your wedding hall accordingly.
Read Also: Wedding Venues: 6 Gorgeous Types to Choose from
Question 2: What is the total cost of the booking, and what exactly is included in the package?
More often than not, wedding venues provide only a base price of the hall, which is exclusive of the amenities like chairs, tables, sound systems, and sometimes even power backup. Negligence of this information can cost you heavily during the wedding function and might even create a situation of panic and frustration for you. A clear breakdown of the expenses and the facilities can help you avoid unexpected costs and hassle on the ceremony day, and will also aid you in comparing the venues fairly, allowing you to make a well-judged decision.
Question 3: What is your payment schedule, deposit return, and cancellation/refund policy?
Nobody wants changes in their plans, but sometimes you can’t avoid them. Be it because of any family situation or any budgeting issues, knowing how much you stand to lose in case of cancellation or reschedules is especially important. This will also allow you to know when payments are due and under what circumstances you can get a refund.
Question 4: What is the guest capacity for both seated and buffet-style arrangements?
Usually, a banquet might advertise a capacity of 300 or 400 guests, but that number isn’t always guaranteed. It is important to clarify whether the capacity refers to the seated guests or just floating guests. Asking this crucial question can help you have a clear understanding of how comfortably your guests will fit, allowing you to determine whether the wedding hall truly meets your needs or not.
Question 5: Do you provide in-house catering, or do we bring our caterers or vendors?
Some banquets might provide you with in-house catering services, and some wedding halls might not. This can limit your options for the venue and can also affect your budget or food preferences. By ensuring this small detail, you’ll be able to choose cost-effective vendors who offer you exactly what you need.
Question 6: Can we personalise the decor, and are there any restrictions we should know about?
Wedding decor plays a major role in bringing your vision to life and requires careful planning from your side. Understanding the venue’s restrictions on decor can help you avoid unnecessary troubles. Knowing these boundaries early on allows you to focus your creativity where it counts, saving your time and efforts.
Question 7: Are there any local restrictions, licenses, safety protocols, or curfews we need to be aware of?
Different cities have different rules and regulations that you’ll have to abide by. Knowing these restrictions and protocols can help you avoid any unnecessary troubles during your wedding celebration. As some cities have noise restrictions, while others might require event licenses, knowing these beforehand can help you effectively manage your wedding event.
Read Also: How to Pick the Perfect Wedding Venue: Key Factors
Choosing the right wedding hall is an important decision in your planning journey, and asking the right questions can make all the difference. From understanding costs and capacities to exploring services and restrictions, each question can help you determine whether a wedding hall fits your vision, budget and guest needs or not!
