The Ultimate Guide to Choose a Wedding Planner: Questions to Ask Them

Indian Hindu Wedding Ceremony in Auckland New Zealand

A wedding planner is like your own personal fairy- godmother. They have the power to make a wedding into an unforgettable event. They are there to assist you and take the burden of planning a wedding off of your shoulders.

Your Cinderella soul needs a wedding planner who is efficient, responsible, and most important of all knows what you and your Prince Charming want. So, it is extremely necessary to choose a wedding planner who can help you with your choices and sometimes even demands.

Here are 15 questions you must ask your wedding planner before finalizing them.

  1. What is the average cost of the wedding you plan?

This question although uncomfortable will give you an idea of the planner’s budget and cost-efficiency. It will help you in getting a rough idea of the cost of the wedding planning and will also give you a point of comparison. Furthermore, you will be able to do a cost-benefit analysis with the help of this base price.

  1. What services do you offer?

Different wedding planners offer different services in their contracts. So, it is necessary to know their exact services and the packages they offer. This will aid you in determining the exact type of planner you want for your big day. For example, a planner who also provides logistics services would be ideal for you if you are planning to have a destination wedding.

  1. What makes you different from other planners?

With this question, you will be able to know the USP of the planner and what makes them special. It will give you an insight into the planner’s perspective as well as their creative process. You get a clear idea about the qualities of the planner and their knowledge of the business.

  1. Do you have experience in planning a wedding with the same background as mine?

Marriage customs in India differ from state to state, caste to caste, and religion to religion. Hence, it is a must for the wedding planner to have a grasp of the wedding customs of your heritage. For example, a wedding planner who has done only Marwadi weddings will have no experience and knowledge about Bengali weddings.

  1. Share some testimonials and photographs of your previously planned weddings

This will help you in getting tangible proof of their skills and creativity. Moreover, you will also learn about their shortcomings and their weaknesses by seeing the pictures and videos of the previous weddings they have planned.

Client testimonials will help you in gauging the authenticity and dedication of the wedding planners. This will build your trust in the planner as well.

  1. What will be your plan of action in case of an emergency?

One of the emergencies which can strike the wedding day is bad weather, another is a shortage or delay in the delivery of any item. Ergo, it is of utmost importance for the planner to have a backup plan. The answer to this question will help you in judging your planner’s presence of mind and their plan of action in a time of crisis.

  1. How many weddings do they plan at a time?

Some wedding planners plan multiple weddings simultaneously. This can cause overlapping of the ideas and sometimes can cause problems for you. Consequently, it is crucial for you to know this beforehand to avoid last-minute disruptions on your big day.

  1. Would you be able to make my dream wedding a reality?

This question requires some of your work as well. So, collect some Pinterest images, and make a rough idea of what you want your wedding to look like. This will give the wedding planner a clear picture of your dream wedding and then he/she can let you know if they’ll be able to implement it or not.

  1. Ask them about the vendors.

Some wedding planners are very rigid regarding their vendors, so, it becomes vital to know their vendor selection process and how they manage their vendors and their services.

Secondly, you need to ask if the payment of the vendors will be managed by the planner or if you’ll have to pay them individually.

  1. Have they planned a wedding at your location?

This will give you an idea about the planner’s experience and their past works. If they have planned a wedding at your destination then they already have an experience with the problems that might arise at the place. They will be able to plan your wedding more smoothly and successfully.

  1. How much will you involve us in the creative process?

If you are a person who likes to micro-manage everything then you would certainly like to be involved in the creative process of the wedding. Therefore, asking this question will help you in knowing if you are compatible with the planner and their team.

  1. What do you expect from us?

This will let you know about your responsibilities and duties which the planners expect from your side. This will help in creating a synergy between you and the wedding planner.

  1. What will the post-wedding services entail?

Many couples like to organize a post-wedding brunch or reception. If you are one of them, then you need to know if your wedding planner will organize those events or not.

Also, cleaning- up after the wedding is an important task that is sometimes ignored by the couples as well as the planner. Thus, asking the wedding planner about this will give you a clear idea about their services and action plan.

  1. Will there be any additional charges over the base price?

This is one of the most important questions especially if you are planning a destination wedding. You should ask this question so as to not get blindsided if the planner levies some extra charges over their pre-decided prices. These charges can be ticket prices, travel expenses, hotel room charges, etc.

  1. What is their refund policy?

Worst case scenario that you have to cancel the wedding or some of the services the planner was offering then what is the refund policy of the planner and how much money will they refund in case of an emergency.

Thus, asking the above-mentioned question will clear both your as well as the planner’s doubts about the wedding. Furthermore, you will be able to decide if the planner is perfect for your dream wedding or not.

These 15 questions will take you one step closer to your fairytale-like wedding and will surely help in making it the best day of your life.